The Outlook Mail is an email service provided by the Microsoft Corporation.
Microsoft has other applications which can be accessed with its mail id providing a centralized scheme for the enterprise. We are going to look at the various applications of Microsoft (associated with its email service) and then discuss the folders in the email along with its additional features. There are many useful applications that the Outlook mail is associated with. Let us see some of them:
1) One Drive:
It is an online application for storing data in a cloud server. With an Outlook id, One Drive can be accessed from anywhere. Files of all format can be stored in One Drive such as PDF’s, Word documents, Audio and Video files being a few.
2) MS Office:
The MS Office package has various tools such as Word and Excel for storing data. Their full version can be accessed through the Outlook id and files created can be stored in the One Drive with the same email account.
Outlook has the option of automatically syncing your mobile contacts with your outlook id. This can be done by enabling ‘Sync with Contacts’ in the Account settings. A User can have the email id of contacts stored both in phone and mail through this application.
4) One Note:
Users can create and store notes in this application through their email id. Notes can be stored with personalized customizations as per user preferences. All the notes get synced with the outlook id and can be accessed anywhere through the cloud.
Outlook has emails organized in the form of folders in the left corner of the email. Let us take a look at these folders.
Inside the mail software, we have many folders which store and retrieve mails. Some of them are:
The latest mails are displayed on top with the option to either flag, mark as VIP, or delete them with small icons displayed on the bottom right corner of the message.
The Junk folder consists of mails that are sent from malicious sources. Microsoft has an intelligent algorithm to sort out the mails that come to your email id. Some of these sources include advertising, phishing mails and campaign ads. Junk mail gets deleted automatically from your mails after two weeks.
The Spam folder consists of mails that can potentially harm your computer and cause damage to the software and hardware. These kinds of mails get deleted within one week.
Some important messages in our inbox can be flagged, in the sense, all these flagged mails get stored in the Flagged folder. Usually important messages are flagged by users. They continue to exist in the Inbox as well.
This folder consists of messages that are deleted by the users. They are cleared after two weeks from deleting them.
There are numerous additional features of the outlook mail. Some of these are:
In case the user doesn’t want to receive emails from a particular sender he can unsubscribe and these emails are automatically transferred to the Junk mail when they are received.
Users can block senders from sending emails to them and they will never get any of their emails in their mail. It can be done by right clicking the email and selecting the block contact option.
3) Mailing Lists:
If a user wants to send emails to multiple contacts, he or she can do so by creating a mailing list. For this, go to the contacts in the left corner of your email and open Contacts-> Create new mailing lists and add the respective emails to whom you want to send.
Centralized scheme for all Microsoft apps.
Attaching One Drive files in mail.
Identification and Filtering of Spam messages.
Deleted messages can be retrieved at any point in time.
Inefficient retrieval in One Drive.
Less customizations in Use Interface.